Hi there! Welcome to Camp Hosea! We love walking alongside our couples as they embark on a new journey together. One of the many ways that we do this is through our in-house wedding coordinating services. Wedding planning can be such an overwhelming process, and it can be hard to know where to start. This post will serve as a 30,000-foot view of how we can support you through our wedding coordinating services.
Full Service Versus Day Of Coordinating
First things first, we offer two wedding coordinating packages: day-of and full-service coordinating. With our day-of coordinating package, you will have access to a wedding coordinator who will make sure that everything goes as planned and will smooth over any hiccups on the day of your wedding. Our full-service coordinating package will provide the day-of coordination and planning services and will also include services to walk you through the process of planning your wedding from start to finish. Both packages feature an introductory meeting as well as a more detailed meeting to finalize details six to eight weeks before your wedding.
What are the introductory and detailed meetings like?
Our introductory meeting is our opportunity to get to know you! We want to begin to create a vision for what your wedding will look like so that we can be on the same page as we build your dream wedding. We like to discuss details like ballpark numbers for how many people you want to invite and how many people will be in your wedding party. Next, we will ask if you have booked any vendors and identify which vendors we can help you book if you select our full service package. Then, we ask if you have a particular floor plan you would like to have for your reception. If not, we will certainly make suggestions and find what works for you.
As your wedding day draws near, we will meet with you again roughly six to eight weeks before your wedding to check in with you and finalize your details. We will confirm details like the wedding date, time, and guest details and confirm which vendors you will be using for your wedding. Then we begin to discuss your ceremony and how the procession of your wedding party will look. We will ask questions to get on the same page about how you want your wedding day to flow and what the timeline will look like. And of course, we cannot forget your floor plan and decor, we will confirm that you have settled on a floor plan that you like and we will ask how you would like your decor to be set up!
Timeline For Wedding Planning
When you are nine to twelve months away from your wedding day, we largely consider this the beginning phase of planning a wedding. In this phase, we will primarily be focused on finding your four most important vendors. The most important booking that you will make in your planning process is your venue booking, which if you are receiving our coordinating services, that means you booked with us-- thanks so much! Beyond that, we will also be looking at possible catering, photography, and floral vendors and finding which ones you like the most!
In the six to nine-month range before your wedding, we start to lock down all four of your major vendors and begin looking for 2nd-tier vendors like DJs. It is about this time that you want to start thinking about how you want your wedding to look on your wedding day. Perhaps most importantly, this is when you will send out your save the dates and begin thinking about your wedding invitations.
Entering the three to six-month phase, you will start locking down your 2nd-tier vendors like your DJ and rental vendor. You will finalize your guest list and send out invitations. As you begin to approach the three-month mark before your wedding, you will begin to see RSVPs rolling in.
Finally, once you have three months or less before your wedding, this is when the excitement will begin kicking in! This is when all of your RSVPs will be flowing in, and you will be putting the finishing touches on your wedding plans. At the beginning of the wedding planning process, you began sketching the outline of your wedding with your vendors and now it is time to sit down with them again and add color and shading to create your wedding masterpiece. In doing this, you will finalize orders for flowers, your wedding cake, and meals for your guests.
Once you are a month out from your wedding, we aim to have your wedding plans finalized. There may be one last thing to put a bow on, but at this point, it is time for you to pamper yourself and soak in all the love and joy surrounding you and your soon-to-be spouse!
Day-Of Wedding Coordinating Services
Once your wedding comes around, it’s time for the real work to begin-- but just for us! You get to pick your feet up to enjoy this momentous day and prioritize your loved ones as you make lasting memories. Yes, there will be logistics to handle and fires to put out, but that is what we are here to do for you. It is our joy to take on the responsibility of managing all of the moving parts that will make your wedding what it is so that you won't even have to offer as much as a thought to it.
We thank you so much for considering Camp Hosea and our Wedding Coordinating Services. It is such an honor to be a part of our couple's love story and we sincerely hope that we get to be a part of yours. If you have an interest in learning more about our venue or our wedding coordinating services, please reach out to us at our Contact Us page. We can’t wait to get to know you!
